Spring 2014 Oral Defense Committee Meeting portal 03-10-2014d1059

2015-01-13

defense was held 4-11-14

-[post biodesign phd oral defense 04-12-2014d1734]

-checklist for presentation day
--make sure both rooms are ready
--make sure someone is filming the defense
--bring Shen's laser pointer
--audio record the presentation (two phones for both parts maybe; or maybe just good full charge on nexus 5)
--bring a bottle of water
--bring notebook and pen
--bring extra hard copy of dissertation
--wear pants without holes and Biodesign button up shirt

-presentation for oral defense
--find most recent version of powerpoint here: C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\kwhittem\Presentations\2014\PhD Oral Defense
---maybe most current version: "C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\kwhittem\Presentations\2014\PhD Oral Defense\Oral Defense Presentation Kurt Whittemore 2 4-11-14.pptx"
--I'll shoot for 40 slides
--I'll have 1/3 (13 slides) of the presentation on screening the tumor cDNA library
--I'll have 2/3 (27 slides) of the presentation on AbStat 
--actual slide count as of 03-22-2014d0938: 16 slides on screening library and 27 slides on AbStat
--[outline of oral defense presentation 03-22-2014d0940]

-some slides for exam part
--"C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\DR\2014\04-09-2014d1028\PhD Oral Defense Extra Slides for Exam Section 04-09-2014d1029.pptx"

-Scheduling the meeting
-approval to schedule the meeting here: https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/144a53113829e97d
-I think Krupa said we should defend before April 23rd for a spring graduation
-see: "C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\DR\2014\03-11-2014d1104\Spring 2014 Oral Defense Scheduling.xlsx"
-availability of Bert Jacobs
--I met with him on 03-11-2014d1543 and here's his availability
{
Tues and Thurs not good (Tues afternoon possible but he prefers not to)
Mon and Wed morning busy
Mon and Wed afternoon good
Fri morning good
Fri afternoon maybe but he prefers not to
}
--don't know his availibility yet as of 03-10-2014d1102, but here is some information (from Krupa)
--as of 03-10-2014d1110 Jacobs won't be here until Wed.
--has a class on Tues and Thurs.  Samantha Cotsmire is his TA
--student qualifying exam in April said that April 18th is open
-availability of Stephen Johnston
--Tuesday morning 4/8, or anytime on Thursday 4/10 or Friday 4/11 is good. (https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/144ace4176158e3b)
-availability of Philip Stafford
--he's basically available whenever there is no meeting
--He might have to go to the exam presentation (comprehensive exam I think?) of Jian and Lu during the 2nd week of April
---possible presentation times for Lu
{
-Lu said Tues 11-2 is the most likely time
-his previous possible times:
{
Lu Tuesday, 8 April: 11:00 � 5:00
Wednesday, 9 April: 11:00 � 2:30
Thursday, 10 April: 2:00 � 5:00
}
}
---presentation time for Jian: Monday
-availability of Valerie Stout
{
-https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/144ad22997da3a78
Mon: anytime before 3:30
Tues: before 11:30  or 1:00-3:30
Wed: before 11:30 or 1:00-4:00
Thur: before 1:00
Fri:  after 2:00
}
-availability of Kathryn Sykes
--she is available 03-19-2014d1552
---https://mail.google.com/mail/u/0/?ui=2&shva=1#search/kathryn/144b37a018bc7fd8
--as of 03-12-2014d0909 she thinks she is available
---"As far as I can tell from here, that date will work Kurt. Let me confirm next week when I have access to my full calendar" (https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/144b37a018bc7fd8)

-reserving a room for oral defense
--reserved Biodesign Auditorium April 11th 3:30-5:30pm
---https://mail.google.com/mail/u/0/?ui=2&shva=1#search/meredith/144b70d06bd281cb
---"C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\DR\2014\03-20-2014d1007\Biodesign Auditorium reservation Confirmation - B105 4-11.pdf"
--I also have A250 (large room at the end of A building on 2nd floor (my number one choice)) from 4-5:30pm
---confirmation here: "C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\DR\2014\03-20-2014d1007\Confirmation - A250 4-11.pdf"
--see this email thread: https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/144b70d06bd281cb
--[issue about reserving room as late as 3 30pm 03-19-2014d1548]

-flyer advertising oral defense
--"C:\Users\kurtw_000\Documents\kurt\storage\CIM Research Folder\DR\2014\03-26-2014d1422\KWhittemore_DissertaionDefense_BDE.pdf"

-people to invite to oral defense
--Facebook and Google+ in general, Biodesign Graduate Students, Joann Williams, Maria Hanlin, Lauren Dempsey, Samantha Chan, Liang (Alan) Xiao, , Clinton (Cosmo) Mielke, David Jackemeyer, Helen Schwerdt, Sai Pavan, Vanessa Breguez Mitchell, Andrey Loskutov, Joseph Caspermeyer, Julie Kurth, Loren Howell, ARCS donors, Krishna, Diego Chowell Puenta, Yung Chang, Julian Chen?, Xiao Wang?, Tien Olson?, Carole Flores?, Kylie Standage-Beier?, Joanna Yang? (probably not), Farzana Sarder? (probably not), Fatj�n Leti? (probably not), Katherine Cai? (probably not), Danielle Russell? (probably not), Donnie Shephard? (probably not), Valiery Domenyuk? (spelling may be wrong) (probably not)
--spreadsheet for people to invite
---"C:\Users\kurtw_000\Documents\kurt\storage\DR\2014\03-29-2014d1630\List of people to invite to oral defense 03-29-2014d1630.xlsx"

-some instructions for submitting dissertation document to ProQuest
--https://mail.google.com/mail/u/0/?ui=2&shva=1#search/Alex+Padilla/144e0c748e240f42 (April 3rd email)

-take pass fail form to ISTB170
--https://mail.google.com/mail/u/0/?ui=2&shva=1#search/defense+information/14534ccff6d63e27

-[paperwork for graduation process in 2014]
-[survey of earned documents survey 2014]
-[spring 2014 commencement graduation ceremony]

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